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Henry Jackson Archive Audio Files

Henry Jackson Archive Audio Files
Data Dictionary
Last Update: October, 2008

Oral History Recordings and Jackson Metadata Mapping

EAD finding aid will be the primary discovery method – DSpace is just the place we’re parking files to keep them safe. All of the Jackson collection will be locked down due to rights issues.

Files will go in DSpace collection:

University Libraries > Special Collections > Henry Jackson Archive

There will be two .wav files uploaded with each record – the preservation master (96/24) and use copy (44.1/16). Users will have access to this collection on cd in Special Collections.

While the Jackson collection will not be using author, publisher, subject fields, or linking to the EAD record, they have been included here so that this might serve as a general template for oral history recordings in general.

Encoded Archival Description Field or Enter This Info	DSpace Submission Field	Dublin Core Qualified Field
Enter speakers (and moderators or interviewers, if they are of enough importance). Format of personal name: Lastname, Firstname Format of corporate name: Enter in direct word order. If the creating organization is subordinate to a larger organization (part of a corporate hierarchy, i.e.), provide the name of the main organization first, followed by a period space and the name of the subordinate group. Use LC Authority File for form of name when available. http://authorities.loc.gov/cgi-bin/Pwebrecon.cgi?DB=local&PAGE=First	Authors	Contributor.author
<unittitle> Drop all initial articles (A, The, etc.).	Title	Title
use if needed	Other Titles	Title.alternative
<unitdate> The date the original recording or broadcast was made. Format the date in standardized, W3C-DTF format http://www.w3.org/TR/NOTE-datetime: YYYY, or YYYY-MM, or YYYY-MM-DD as needed.	Date of Issue	Date.issued
Refers to the person or organization primarily responsible for distributing the recording, or otherwise making it available to others. Usually a publisher, distributor, or broadcasting company. Format of personal name: Lastname, Firstname Format of corporate name: Enter in direct word order. If the creating organization is subordinate to a larger organization (part of a corporate hierarchy, i.e.), provide the name of the main organization first, followed by a period space and the name of the subordinate group. Use LC Authority File for form of name when available. http://authorities.loc.gov/cgi-bin/Pwebrecon.cgi?DB=local&PAGE=First	Publisher	Publisher
blank	Citation	Identifier.citation
blank	Series/Report No.	Relation.ispartofseries
<unitid>	Identifiers -- other	Identifier.other
Accession Number: 3560-33	Identifiers -- other	Identifier.other
	Identifiers – URI	Identifier.uri (DSpace enters handle)
Recording, Oral	Type	Type
Enter the language the person is speaking in the recording in ISO format. [For example, en_US for English (United States).]	Language	Language.iso (en_US)
Major subjects (people, organizations, topics, activities, events) and themes (or concepts) that represent the intellectual content of the recording as a whole. Terms in this field are taken from the LC Subject Headings list (LCSH). Separate each term in a multiple-term heading with a dash (two hyphens). If an appropriate term cannot be found in LCSH, check the LC Thesaurus for Graphic Materials (TGM I).	Subject Keywords	Subject.LCSH or Subject (if using something besides LCSH)
<scopecontent>	Abstract	Description.abstract
List funding agency, if applicable. For example, Henry M. Jackson Foundation	Sponsors	Description.sponsorship
blank	Description	Description
Follow file-naming structure below	Document File	File
	File Description	DSpace assigns the following: Format.extent (bytes) Format.mimetype (audio/x-wav)
<extent> duration of recording: 23 minutes, 58 seconds		Format.extent
Digital, stereo. Converted from analog recording to Broadcast Wave Format files by Scott Colburn in 2006. Each recording was converted to both a 96kHz, 24-bit and a 44.1kHz, 16-bit .wav file.		Format
Link to EAD record		relation.isReferencedBy
<prefercite>		relation.ispartof
Copyright restrictions apply. Consult Special Collections Division, University of Washington Libraries.		Rights

File naming: Files should be named by <unitid>, a unique name consisting of the old accession numbers, followed by the sampling rate.

For example: 3560_15_12_96kHz.wav or 3560_15_12_44kHz.wav

If the original recording was very long and the digitized version has been broken up into two parts, the files should be named as follows:
3560_15_12_pt1_96kHz.wav or 3560_15_12_pt1_44kHz.wav
3560_15_12_pt2_96kHz.wav or 3560_15_12_pt2_44kHz.wav

DUBLIN_CORE.XML file for batchloading of audio files:

<dublin_core>

<dcvalue element="contributor" qualifier="author">enter speakers from EAD 
        <scopecontent> field or delete field</dcvalue>
<dcvalue element="title" qualifier="none">enter data from EAD <unittitle> 
        field</dcvalue> 
<dcvalue element="title" qualifier="alternative">if you have an alternative 
        title, otherwise delete</dcvalue> 
<dcvalue element="date" qualifier="issued">enter data from EAD <unitdate> 
        field</dcvalue>
<dcvalue element="publisher" qualifier="none">enter publisher, distributor or 
        broadcasting company or delete</dcvalue>

<dcvalue element="identifier" qualifier="other">Accession Number 3560-33
        </dcvalue>
<dcvalue element="identifier" qualifier="other">enter data from EAD <unitid> 
        field</dcvalue>
<dcvalue element="identifier" qualifier="uri">DSpace should automatically 
        enter the handle here</dcvalue>

<dcvalue element="type" qualifier="none">Recording, Oral</dcvalue>
<dcvalue element="language" qualifier="iso">en_US</dcvalue
<dcvalue element="subject" qualifier="LCSH">enter LCSH</dcvalue>
<dcvalue element="subject">if using a term besides the preferred LCSH</dcvalue>
<dcvalue element="description" qualifier="sponsorship">enter funding/grant 
        agency</dcvalue>
<dcvalue element="description" qualifier="abstract">enter information from EAD <scopecontent> field></dcvalue>

<dcvalue element="format" qualifier="none"> Digital, stereo.  Converted from analog recording to Broadcast Wave 
        Format files by Scott Colburn in 2006.  Each recording was converted to both a 96kHz, 24-bit and a 44.1kHz,
        16-bit .wav file.</dcvalue>
<dcvalue element="format" qualifier="extent">DSpace should automatically 
        enter the size of the file here in bytes</dcvalue> 
<dcvalue element="format" qualifier="mimetype">DSpace should automatically 
        enter “audio/x-wav” as the mimetype here</dcvalue>

<dcvalue element="relation" qualifier="isreferencedby"> link to EAD here 
(for example: http://www.lib.washington.edu/specialcoll/findaids/docs/papersrecords/JacksonHenry3560.xml</dcvalue>  
<dcvalue element="relation" qualifier="ispartof">enter information from EAD <prefercite> field></dcvalue>
<dcvalue element="rights" qualifier="none">Copyright restrictions apply.  Consult Special Collections division, 
        University of Washington Libraries.</dcvalue>

</dublin_core>