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Music Library Digital Scores Collection

Data Dictionary for describing digital music scores held by University of Washington Music Library.

Music Libraries Digital Scores Collection

Revised: 2016-12-12

Metadata Liaison: Verletta Kern, Theo Gerontakos

OBJECT DESCRIPTION

#	CONTENTdm Collection Property	DC Equivalent	Searchable	Hidden	Required	Cdm Controlled Vocabulary	Description	Examples	Notes on this property
1	Title	title	yes	no	yes	no	Enter the title proper of the publication, if possible transcribe from the resource itself. Every object must have a title. If there is no title on the resource, formulate a brief descriptive title.	Aline, reine de Golconde : opéra en trois actes Hélèna : opéra en trois actes	Unicode. Property used for both full object description and item description.
2	Title (not Unicode)	none	yes	yes	yes	no	Enter the title proper of the publication as entered in the "Title" field above except omit all diacritics. Required even when duplicating the value of "Title."	Aline, reine de Golconde : opera en trois actes Helena : opera en trois actes	Not Unicode Property used for both full object description and item description.
3	Preferred Title for the Work	alternative	yes	no	no	no	Enter a title for the work. Use resources embodying the work or use reference sources. Follow recommendations in RDA 6.2.2. By "work" we mean the distinct intellectual or artistic creation regardless of how it manifests. The work in this case manifests as a manuscript, but if it has reappeared in another format, it may have a different title but the same "Preferred Title for the Work."	Concertos, piano, orchestra, K. 488, A major (whereas title, taken from the item, is "Mozart's Concerto in A major for piano, K. 488").	Unicode The "Preferred Title for the Work" is roughly equivalent to "Uniform Title."
4	Preferred Title for the Work (not Unicode)	none	yes	yes	no	no	Enter a title for the work as entered for the "Preferred Title for the Work" field above except omit all diacritics. If there is a value for "Preferred Title for the Work," this field is required, even when duplicating the value of "Preferred Title for the Work."	Concertos, piano, orchestra, K. 488, A major	Not Unicode; required if Preferred Title for the Work (Unicode) is present.
5	Composer	creator	yes	no	no	no	Enter name of the composer. Invert name (last name, first name + middle name). If more than one composer, separate with semicolon. Preferred: use form of name in Library of Congress Name Authority File.	Méhul, Etienne Nicolas, 1763-1817 Chabrier, Emmanuel, 1841-1894	With diacritics Property used for both full object description and item description.
6	Composer (not Unicode)	none	yes	yes	no	no	Enter composer name as entered for the "Composer" field above except omit all diacritics. If there is a value for "Composer," this field is required, even when duplicating the value of "Composer."	Mehul, Etienne Nicolas, 1763-1817 Chabrier, Emmanuel, 1841-1894	Without diacritics; required, if Composer (with diacritics) is present. Property used for both full object description and item description.
7	Creation Date	created	yes	no	no	no	Enter date resource was created. This date displays to the public. It is a non-searchable text field. The date should be a specific year. If the date is unknown, an attempt should be made to assign an approximate date, using the form "ca." (circa).	1722 ca. 1904 1655-1677
8	Dates (Creation)	none	yes	yes	no	no	Reflects the Creation Date field. If the creation date is a single year, it is the same in both the Creation Date and the Dates fields. If the date in the Creation Date field is a "circa" date (e.g. ca. 1895), the Dates field contains the expanded version so that searching will find dates covered by the concept of a "circa" date. Five years on either side of the "ca." date is the preferred form. Separate years with a single space.	1722 1899 1900 1901 1902 1903 1904 1905 1906 1907 1908 1909 1655 1656 1657 1658 1659 1660 1661 1662 1663 1664 1665 1666 1667 1668 1669 1670 1671 1672 1673 1674 1675	Required, if Creation Date is present.
9	Earliest Date (Creation)	none	no	yes	no	no	Reflects the Creation Date field. If the date is a single year, it is the same in both the Creation Date and the Earliest Date fields. If the date in the Creation Date field is a "circa" date (e.g. ca. 1895), the Earliest Date field contains the first date in the date range, in ISO 8601 format (YYYY, or YYYY-MM, or YYYY-MM-DD as needed).	If Creation Date="1940" then Earliest Date="1940" If Creation Date ="ca. 1910" then Earliest Date="1905"	Required, if Creation Date is present.
10	Latest Date (Creation)	none	no	yes	no	no	Reflects the Creation Date field. If the date is a single year, it is the same in both the Creation Date and the Latest Date fields. If the date in the Creation Date field is a "circa" date (e.g. ca. 1895), the Latest Date field contains the last date in the date range, in ISO 8601 format (YYYY, or YYYY-MM, or YYYY-MM-DD as needed).	If Creation Date="1940" then Latest Date="1940" If Creation Date ="ca. 1910" then Latest Date="1915"	Required, if Creation Date is present.
11	Publication Date	issued	yes	no	no	no	Enter date resource was published (if the publication date is not the "Creation Date"). This date displays to the public. It is a non-searchable text field. The date should be a specific year. If the date is unknown, an attempt should be made to assign an approximate date, using the form "ca." (circa).	1722 ca. 1904 1655-1677
12	Dates (Publication)	none	yes	yes	no	no	Reflects the Publication Date field. If the publication date is a single year, it is the same in both the Publication Date and the Dates (publication) fields. If the date in the Publication Date field is a "circa" date (e.g. ca. 1895), the Dates (publication) field contains the expanded version so that searching will find dates covered by the concept of a "circa" date. Five years on either side of the "ca." date is the preferred form. Separate years with a single space.	1722 1899 1900 1901 1902 1903 1904 1905 1906 1907 1908 1909 1655 1656 1657 1658 1659 1660 1661 1662 1663 1664 1665 1666 1667 1668 1669 1670 1671 1672 1673 1674 1675	Required, if Publication Date is present.
13	Earliest Date (Publication)	none	no	yes	no	no	Reflects the Publication Date field. If the date is a single year, it is the same in both the Publication Date and the Earliest Date fields. If the date in the Publication Date field is a "circa" date (e.g. ca. 1895), the Earliest Date field contains the first date in the date range, in ISO 8601 format (YYYY, or YYYY-MM, or YYYY-MM-DD as needed).	If Publication Date="1940" then Earliest Date="1940" If Publication Date ="ca. 1910" then Earliest Date="1905"	Required, if Publication Date is present.
14	Latest Date (Publication)	none	no	yes	no	no	Reflects the Publication Date field. If the date is a single year, it is the same in both the Publication Date and the Latest Date fields. If the date in the Publication Date field is a "circa" date (e.g. ca. 1895), the Latest Date field contains the last date in the date range, in ISO 8601 format (YYYY, or YYYY-MM, or YYYY-MM-DD as needed).	If Publication Date="1940" then Latest Date="1940" If Publication Date ="ca. 1910" then Latest Date="1915"	Required, if Publication Date is present.
15	Publisher	publisher	yes	no	no	no	Enter the name of the publisher of a published resource; enter in the following format: city [if known], space, colon, space, name of publisher.	Paris : Le Duc Paris : Chez Janet et Cotelle
16	Notes	description	yes	no	no	no	Notes can include any information of importance that is not represented elsewhere in the metadata. Each separate "note" should be its own paragraph, each separated by a blank line.	Partition réduite: instrumentation not specified instrumental scoring is for two parts (bass with leading treble line). One of a few volumes donated by Helen Spaulding of Hamilton, Montana. Bound by her grandmother Lucy A. Spaulding.	Unicode Property used for both full object description and item description.
17	Notes (not Unicode)	none	yes	yes	no	no	Enter notes as entered for the "Notes" field above except omit all diacritics. If there is a value for "Notes," this field is required, even when duplicating the value of "Notes."	Partition reduite: instrumentation not specified instrumental scoring is for two parts (bass with leading treble line). One of a few volumes donated by Helen Spaulding of Hamilton, Montana. Bound by her grandmother Lucy A. Spaulding.	Not Unicode; required if Notes (Unicode) is present. Property used for both full object description and item description.
18	Subject (LCSH)	subject	yes	no	no	yes	Enter subject headings taken from the Library of Congress Subject Headings (LCSH): http://authorities.loc.gov/ or http://id.loc.gov/ Separate multiple entries with a semicolon.		LCSH is usually applied by UW catalogers; most metadata entrists will enter “xyz” only in this field.
19	Subject (Other)	subject	yes	no	no	yes	Enter subject headings taken from sources other than Library of Congress Subject Headings. Separate multiple entries with a semicolon.
20	LC Call Number	identifier	yes	no	no	yes	Enter Library of Congress call number.	ML96.A48 M1500.A88 T4
21	RISM A/II Number	identifier	yes	no	no	yes	Enter RISM A/II Number when available.	102296
22	Digital Collection	isPartOf	yes	no	yes	no	Enter the name of the CONTENTdm digital colllection/database. The name of this digital collection is "Music Library Digital Score Collection." If there is a sub-collection name, enter it below in the Project field.	Music Library Digital Score Collection	Name of overall CONTENTdm database. Property used for both full object description and item description.
23	Project	isPartOf	yes	no	no	no	Enter subcollection name. Used to distinguish a subcollection in the Music Library Digital Score Collection. Multiple projects/subcollections can be entered; separate multiple values using a semi-colon.	Jean-Baptiste Lully Digital Manuscript Collection	Name of sub-collection in the CONTENTdm collection named above using the Digital Collection property. Property used for both full object description and item description.
24	Ordering Information	description	no	no	yes	no	Enter instructions for ordering. The text for this field will be unique to each project, and should be created by the project manager for any given project.	To request a high resolution or uncompressed reproduction, or to obtain permission to use any portion of this item, contact University of Washington Music Library. Email: musiclib@u.washington.edu. Please reference the Digital ID Number.	OK to enter only into CONTENTdm object description. Property used for both full object description and item description.
25	Digital ID Number	identifier	no	no	yes	no	Unique number assigned to each digital object in CONTENTdm for identification purposes.	ML0042 M0107	Should be entered into both object and page descriptions. Identifiers can be produced by contacting either Kris Kinsey (Special Collections) or Anne Graham (ITS). Property used for both full object description and item description.
26	Contact Information	description	no	yes	yes	no	Information for contacting administrators of the collection. Enter "For further information contact musiclib@u.washington.edu."	For further information contact musiclib@u.washington.edu.	OK to enter only into CONTENTdm object description. Property used for both full object description and item description.
27	Repository	source	yes	no	yes	no	The institution holding the materials. Enter "University of Washington. Music Library."	University of Washington. Music Library	Dublin Core mapping is incorrect; may be changed in the near future. Property used for both full object description and item description.
28	Object Type	type	yes	no	no	yes	Denotes genre or type of material. Separate multiple types with semicolon. Preferred: use terms from the LC Genre/Form Terms.	Scores Vocal scores Parts ((Music) operas
29	Digital Format	medium	yes	no	yes	yes	Enter the file format(s) of the access copy. Use media types listed at http://www.iana.org/assignments/media-types/index.html	image/jp2	Property used for both full object description and item description.
30	Original Format	isFormatOf	yes	no	no	no	Enter the original format. When the original is non-digital, use a carrier type value from RDA 3.3.1.3 (access RDA using the RDA Toolkit). For this collection, "volume" will be the most comon value. Enter the extent, then the carrier type.	1 volume	Former label: Physical Description. Proper dcterms may be dcterms:source.
31	Language	language	yes	no	no	no	Name of language(s) used, fully spelled out.	French English
32	Digital Reproduction Information	format	no	no	no	no	Full description of formats and digitization, as applicable. Describes the digital conversion process from analog to digital with details about file size, file format, software applications and equipment used to create and any processes used to change the file followed by the year in which these processes occurred.	Scanned from original text or image at 400 dpi saved in TIFF format, resized and enhanced using Adobe Photoshop, and imported as JPEG2000 using Contentdm software's JPEG2000 Extension. Digitized in 2008 using a Canon EOS 40D Digital Camera and copystand. Images converted from CR2 format to TIF. Images underwent a histogram adjustment, sharpening, cropping, resizing, and rotating, then saved as JPG for web display. Finally, images were changed to greyscale and further adjusted for printable PDF creation.
33	Digital Copyright	rights	no	no	yes	no	Enter a "rights" statement.	All rights reserved. This material is owned by the University of Washington Libraries and is being provided solely for the purpose of teaching or individual research. Any other use, including publication, commercial reuse mounting on other systems, or other forms of redistribution requires permission of the University of Washington Libraries.	Need a more useful rights statement; a rightsstatement.org statement? Name of the property, "Digital Copyright," may also change. Original text for this was: "This material is owned by the University of Washington Libraries and is being provided solely for the purpose of teaching or individual research. Any other use, including publication, commercial reuse mounting on other systems, or other forms of redistribution requires permission of the University of Washington Libraries." This appears to have been wiped out by the simpler "All rights reserved," probably for inclusion in DPLA. Property used for both full object description and item description.
34	Contributors	contributor	yes	no	no	no	A person or organization not specified in the Composer field who has made a significant contribution to the resource, but whose contribution to the musical content is secondary to any person or organization specified in the Composer field. Invert name (last name, first name + middle name). If more than one contributor, separate with semicolon. Preferred: use form of name in Library of Congress Name Authority File.	Dercy, -1803 Desfontaines, M. (Guillaume François Fouques Deshayes), 1733-1825.	Unicode.
35	Contributors (not Unicode)	none	yes	yes	no	no	Enter contributor name as entered for the "Contributor" field above except omit all diacritics. If there is a value for "Contributors," this field is required, even when duplicating the value of "Contributors."	Dercy, -1803 Desfontaines, M. (Guillaume Francois Fouques Deshayes), 1733-1825.	Not Unicode; required if Contributors (Unicode) is present.
36	Other Titles	alternative	yes	no	no	no	Enter any other titles not entered in fields above.	The favourite songs in the opera call'd Semiramide Le dieu et la bayadère : opéra en deux actes	Unicode Property used for both full object description and item description.
37	Other Titles (not Unicode)	none	yes	yes	no	no	Enter other titles as entered for the "Other Fields" field above except omit all diacritics. If there is a value for "Other Titles," this field is required, even when duplicating the value of "Other Titles."	The favourite songs in the opera call'd Semiramide Le dieu et la bayadere : opera en deux actes	Not Unicode; required if Other Titles (Unicode) is present. Property used for both full object description and item description.
38	First Line	alternative	yes	no	no	no	Enter the words of the first line.	Évitons le compère Blaise	Unicode
39	First Line (not Unicode)	none	yes	yes	no	no	Enter first line as entered for the "First Line" field above except omit all diacritics. If there is a value for "First Line," this field is required, even when duplicating the value of "First Line."	Evitons le compere Blaise	Not Unicode; required if First Line (Unicode) is present.
40	Type (DCMI)	type	yes	yes	no	no	Describes the nature or genre of the content of the resource. Select a value from the Dublin Core Type Vocabulary at http://dublincore.org/documents/dcmi-terms/	text	Not used for object descriptions; required for every page description. Property used for both full object description and item description.
41	Admin Notes	none	yes	yes	no	no	Notes for staff only, notes of an administrative nature.		Searchable until site goes live; when site goes live, search=no.
42	Institution	provenance	yes	yes	no	no	Enter administrative information for user community as needed by a given project.	UW Faculty, Library, and Teaching Collections	Use of dcterms:provenance is for Cdm admin convenience: it is a property not used in any other collection; used for overall Cdm admin purposes across collections. Property used for both full object description and item description.
43	Cataloging	none	yes	yes	no	no	Enter "xyz" (for interdepartmental communication).		Catalogers delete xyz values when they finish their review of the metadata.

ITEM DESCRIPTION

#	CONTENTdm Collection Property	DC Equivalent	Searchable	Hidden	Required	Cdm Controlled Vocabulary	Description	Examples	Notes on this property
1	Title	title	yes	no	yes	no	Enter a title for the single item/page. This could be a descriptive title for the content of the item, a transcribed title, or a title that helps administer the overall object, whatever works best for the project. Every page must have a title.	Inside Front Cover page 48 Dedication Aria - In qual barbaro Cimento Aria - Senza Spéranza	Unicode. Property used for both full object description and item description.
2	Title (not Unicode)	none	yes	yes	yes	no	Enter the title for the item as entered in the "Title" field above except omit all diacritics. Required even when duplicating the value of "Title."	Inside Front Cover page 48 Dedication Aria - In qual barbaro Cimento Aria - Senza Speranza	Not Unicode Property used for both full object description and item description.
3	Composer	creator	yes	no	no	no	Optionally enter the name of the composer of the music on a particular page. Enter name of the composer. Invert name (last name, first name + middle name). If more than one composer, separate with semicolon. Preferred: use form of name in Library of Congress Name Authority File.	Méhul, Etienne Nicolas, 1763-1817 Chabrier, Emmanuel, 1841-1894	With diacritics Property used for both full object description and item description.
4	Composer (not Unicode)	none	yes	yes	no	no	Enter composer name as entered for the "Composer" field above except omit all diacritics. If there is a value for "Composer," this field is required, even when duplicating the value of "Composer."	Mehul, Etienne Nicolas, 1763-1817 Chabrier, Emmanuel, 1841-1894	Without diacritics; required, if Composer (with diacritics) is present. Property used for both full object description and item description.
5	Notes	description	yes	no	no	no	Optionally enter any information about the individual page not represented elsewhere in the metadata. Each separate "note" should be its own paragraph, each separated by a blank line.	Jean-Baptiste Lully wrote this Royal March for Louis XIV. Benoît-Auguste Bertini wrote this piece in 1843, only two days before his death.	Unicode Property used for both full object description and item description.
6	Notes (not Unicode)	none	yes	yes	no	no	Enter notes as entered for the "Notes" field above except omit all diacritics. If in the record for the item there is a value for "Notes," this field is required, even when duplicating the value of "Notes."	Jean-Baptiste Lully wrote this Royal March for Louis XIV. Benoit-Auguste Bertini wrote this piece in 1843, only two days before his death.	Not Unicode; required if Notes (Unicode) is present. Property used for both full object description and item description.
7	Digital Collection	isPartOf	yes	no	yes	no	Enter the name of the CONTENTdm digital colllection/database. The name of this digital collection is "Music Library Digital Score Collection." If there is a sub-collection name, enter it below in the Project field.	Music Library Digital Score Collection	Name of overall CONTENTdm database. Property used for both full object description and item description.
8	Project	isPartOf	yes	no	no	no	Enter subcollection name. Used to distinguish a subcollection in the Music Library Digital Score Collection. Multiple projects/subcollections can be entered; separate multiple values using a semi-colon.	Jean-Baptiste Lully Digital Manuscript Collection	Name of sub-collection in the CONTENTdm collection named above using the Digital Collection property. Property used for both full object description and item description.
9	Ordering Information	description	no	no	yes	no	Enter instructions for ordering. The text for this field will be unique to each project, and should be created by the project manager for any given project.	To request a high resolution or uncompressed reproduction, or to obtain permission to use any portion of this item, contact University of Washington Music Library. Email: musiclib@u.washington.edu. Please reference the Digital ID Number.	OK to enter only into CONTENTdm object description. Property used for both full object description and item description.
10	Digital ID Number	identifier	no	no	yes	no	Unique number assigned to each digital object in CONTENTdm for identification purposes.	ML0042 M0107	Should be entered into both object and page descriptions. Identifiers can be produced by contacting either Kris Kinsey (Special Collections) or Anne Graham (ITS). Property used for both full object description and item description.
11	Filename	identifier	yes	no	no	no	Filename in the local network.	part5.pdf 3-1.jpg	Property label could also be "Filename." Primarily to assist collection administration; changed to a hidden field, although it could go public if desired.
12	Contact Information	description	no	yes	yes	no	Information for contacting administrators of the collection. Enter "For further information contact musiclib@u.washington.edu."	For further information contact musiclib@u.washington.edu.	OK to enter only into CONTENTdm object description. Property used for both full object description and item description.
13	Repository	source	yes	no	yes	no	The institution holding the materials. Enter "University of Washington. Music Library."	University of Washington. Music Library	Dublin Core mapping is incorrect; may be changed in the near future. Property used for both full object description and item description.
14	Digital Format	medium	yes	no	yes	yes	Enter the file format of the single page. Use media types listed at http://www.iana.org/assignments/media-types/index.html	image/jp2	Property used for both full object description and item description.
15	Digital Copyright	rights	no	no	yes	no	Enter a "rights" statement.	All rights reserved. This material is owned by the University of Washington Libraries and is being provided solely for the purpose of teaching or individual research. Any other use, including publication, commercial reuse mounting on other systems, or other forms of redistribution requires permission of the University of Washington Libraries.	Need a more useful rights statement; a rightsstatement.org statement? Name of the property, "Digital Copyright," may also change. Original text for this was: "This material is owned by the University of Washington Libraries and is being provided solely for the purpose of teaching or individual research. Any other use, including publication, commercial reuse mounting on other systems, or other forms of redistribution requires permission of the University of Washington Libraries." This appears to have been wiped out by the simpler "All rights reserved," probably for inclusion in DPLA. Property used for both full object description and item description.
16	Other Titles	alternative	yes	no	no	no	Optionally enter an alternative title for the item/page.		Unicode Property used for both full object description and item description.
17	Other Titles (not Unicode)	none	yes	yes	no	no	Enter other titles for the item/page as entered for the "Other Fields" field above except omit all diacritics. If for the item/page there is a value for "Other Titles," this field is required, even when duplicating the value of "Other Titles."		Not Unicode; required if Other Titles (Unicode) is present. Property used for both full object description and item description.
18	Type (DCMI)	type	yes	yes	no	no	Describes the nature or genre of the content of the page/item. Select a value from the Dublin Core Type Vocabulary at http://dublincore.org/documents/dcmi-terms/	text	Not used for object descriptions; required for every page description. Property used for both full object description and item description.
19	Institution	provenance	yes	yes	no	no	Enter administrative information for user community as needed by a given project.	UW Faculty, Library, and Teaching Collections	Use of dcterms:provenance is for Cdm admin convenience: it is a property not used in any other collection; used for overall Cdm admin purposes across collections. Property used for both full object description and item description.